University Admission & Registrar

About the Unit

The office provide information bulletin (for Local and Foreign Students) that contains admission policies, requirements and procedures.  These are in the form of brochures which usually distributed during University Orientation Program and they are available in the office.  Since SY 2000-2001 enrolment is now computerized which enable the office to easily access students’ personal data, class schedule, number of units and subjects enrolled and grades of the previous semesters.

Mission

The Office of the University Registrar shall provide academic and administrative support to instruction to enable it to attain its educational mandate.

Vision

The Office of the University Registrar would be completely automated and would be able to provide on-line services to clientele.

Goals and Targets

This office aim to assist students in their academic standing through evaluation of their grades and provides good services to students who need their scholastic records like transcript of records, certification of grades, diploma etc.  It also aims to strictly follow the implementation of security measures for the confidentiality of student records and official documents filed in this office. Furthermore, this office aims to make available all the data needed by other agencies like data on enrolment and graduates and other information.

Contact Information

University Admission and Registrar

Mariano Marcos State University
Batac City 2906, Ilocos Norte, Philippines

Tel. No.: (077)-792-3507 loc 142-143

Fax No.: (077)-792-3191, (077)-792-3507

Email: registrar@mmsu.edu.phmmsu.univ.registrar@yahoo.com

Frontline Services Offered

Issuance of the following documents:

  1. Transcript of Records (TOR)
  2. Diploma
  3. Certification of:
    • Grades
    • Units Earned
    • General Weighted Average
    • English as a Medium of Instruction
    • S.O. Exemption
    • Graduation
    • Enrolment
    • Course Description
  4. Authentication/Verification of Documents (i.e., DFA requirement, etc.)
  5. Correction of Students’ Personal Information
  6. Transfer Credential (Honorable Dismissal)
  7. Student Identification Card

Requirements for the Issuance of:

  1. Transcript of Records
    • New graduates and undergraduates
      1. Accomplished college and university clearances
      2. Official receipt
    • Old graduates
      1. Accomplished request form
      2. Official receipt
    • Fees
      1. Transcript of Records
        • Old  form - Php 50/page
        • New form    - Php 100/page
  2. Diploma
    • Official Receipt
    • Fees
      1. Diploma with jacket - Php 250
      2. Re-issue - Php 100 plus Affidavit of Loss
  3. Certifications
    • Accomplished request form
    • Accomplished college and university clearances
    • Fees
      1. Local  - Php 20
      2. Internat’l - Php 50
  4. Authentication/Verification of Documents (i.e., DFA requirement)
    • Accomplished request form
    • Original copy of the  document to be authenticated
      1. Certification of graduation with BOR Resolution Number  (for DFA requirement)
    • Official receipt
    • Fee
      1. Php 20/set
  5. Correction of Students’ Personal Information
    • Original copy of NSO birth certificate
    • Official receipt
    • Fees
      1. Transcript of Records (Old Form) - Php 50/page
      2. Transcript of Records (NewForm) -Php 100/page
      3. Diploma – Php 100
  6. Transfer Credential (Honorable Dismissal)
    • Accomplished college and university clearances
    • Official receipt
    • Fees
      1. Honorable Dismissal – Php 50
      2. Transcript of Records – Php 100/page
  7. Student Identification Card
    • Official receipt
    • Fees
      1. New ID  - Php 100
      2. Re-issue - Php 100 plus Affidavit of Loss

*FEES - Fees are based on the schedule approved by the Board of Regents.

SCHEDULE OF AVAILABILITY OF SERVICES

Monday – Friday, 8:00 AM – 5:30 PM
Step Applicant/Client Administrator Duration of Activity Person-In-Charge
1 Secure request form from the University Registrar’s Office Provide client with a short briefing on the service and its requirements 10 mins. Receiving clerk
2 Submit accomplished request form and other requirements Review accomplished forms and required documents 3 mins. Receiving clerk
3   Advise client to wait 10-15 mins Receiving clerk
4   Advise applicant to pay fees 5 mins. Receiving clerk
5 Proceed to Cashier’s Office to pay fees Issue official receipt 5 mins. Cashier’s Office personnel
6 Go back to the Registrar’s Office and submit accomplished request form, receipt, and other documents Receive documents and receipts; segregate file copy; indicate due date on the client’s copy and release claim slip to the applicant 5 mins. Receiving clerk